Job Description

We are seeking an Executive Secretary to provide essential support to our CEO and senior executives.  You must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently and independently, and are expected to handle sensitive and complex issues in a professional and discreet manner.

This position also demands a high level of proficiency in both written and oral English and Chinese, including Putonghua, as the successful candidate may be required to prepare documents in both languages for meeting & reporting purposes.

Key Responsibilities

• Provide administrative support to CEO and senior executives
  
• Manage their schedules, including arranging and coordinating appointments and meetings
• Prepare minutes, reports, meeting materials and agendas
• Handle incoming and outgoing correspondence (e-mail, letters, etc.) in a timely manner
• Handle sensitive or confidential information and documents discreetly
• Safe keeping of electronic and paper records to ensure they are properly filed and easily retrievable
• Make travel arrangements
• Perform ad-hoc projects or any other duties as assigned

Requirements

• Hong Kong permanent resident status
• Formal secretarial training and qualification, or a degree in a relevant discipline
  
• At least 5 years of relevant experience.  Previous experience of working for senior management personnel is a must
• High level of integrity and sensitivity in handling sensitive information
• Excellent command of written and oral English and Chinese (Putonghua and Cantonese)
• Proficiency in computer skills, including Microsoft Office and Chinese word processing
• Strong communication and interpersonal skills
• Independent, well-organised with strong attention to detail and accuracy