Job Title
Executive Secretary
Hong Kong

Job Description

We are seeking an Executive Secretary to provide essential support to our CEO and senior executives.  You must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently and independently, and are expected to handle sensitive and complex issues in a professional and discreet manner.

This position also demands a high level of proficiency in both written and oral English and Chinese, including Putonghua, as the successful candidate may be required to prepare documents in both languages for meeting & reporting purposes.

Key Responsibilities

  • Provide administrative support to CEO and senior executives
  • Manage their schedules, including arranging and coordinating appointments and meetings
  • Prepare minutes, reports, meeting materials and agendas
  • Handle incoming and outgoing correspondence (e-mail, letters, etc.) in a timely manner
  • Handle sensitive or confidential information and documents discreetly
  • Safe keeping of electronic and paper records to ensure they are properly filed and easily retrievable
  • Make travel arrangements
  • Perform ad-hoc projects or any other duties as assigned


  • Hong Kong permanent resident status
  • Formal secretarial training and qualification, or a degree in a relevant discipline
  • At least 5 years of relevant experience.  Previous experience of working for senior management personnel is a must
  • High level of integrity and sensitivity in handling sensitive information
  • Excellent command of written and oral English and Chinese (Putonghua and Cantonese)
  • Proficiency in computer skills, including Microsoft Office and Chinese word processing
  • Strong communication and interpersonal skills
  • Independent, well-organised with strong attention to detail and accuracy

We offer a competitive compensation package to the successful candidate. Interested parties, please click “Apply Now” to submit your application.


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Personal Information Collection Statement

Please read the following:

  1. The personal data provided by you will be used by the Greater Bay Airlines Company Limited (the Company) to assess your suitability for the position you are applying for; to verify information provided by you; and, if successful, to facilitate the determination of your remuneration and benefits package.
  2. The completion of all items indicated on the employment application form is obligatory for the further processing of your application.
  3. Your personal data held by the Company will be kept strictly confidential; and will only be disclosed to the authorised persons within the Company for processing your application and/or may be transferred and disclosed to third party service providers including but not limited to the recruitment agencies to assist with the Company’s human resources functions.
  4. Under the Personal Data (Privacy) Ordinance, you have the right to request access to, and to request correction of, your personal data held by the Company. Such request should be made in writing and addressed to:  
    Personal Data Officer
    Human Resources Department
    Greater Bay Airlines Company Limited
    12/Floor, One Citygate, 20 Tat Tung Road,
    Tung Chung, Lantau,
    Hong Kong        
  5. The Company has the right to charge a reasonable fee for the costs related to your request for data access, as permitted under the Personal Data (Privacy) Ordinance.
  6. If you have not been contacted by the Company within 8 weeks of the job posting date, you may consider your application unsuccessful. Your personal data will be kept for a period of 12 months from the job posting date, and will be destroyed thereafter.
  7. If you are invited to attend an interview or a test but are not further contacted by the Company within 8 weeks of your attendance of the interview or test, you may consider your application unsuccessful. Your application and test paper (if applicable) will be kept for 12 months from the date of the last interview or test attended by you, and will be destroyed thereafter.
  8. If your application for employment is successful, your personal data will be transferred to your personal file, to be used by the Company for employment purpose.