EXECUTIVE SECRETARY / ASSISTANT

Key Responsibilities

• Provide administrative support to CEO and senior executives

• Organize and manage the COO’s calendar, including scheduling appointments, meetings, and travel arrangements

• Attend meetings, take minutes, and ensure follow-up on action items

• Prepare reports, presentations, and other documents as required

• Handle incoming and outgoing correspondence (email, letters, etc.) in a timely manner

• Handle sensitive or confidential information and documents with utmost confidentiality and discretion

• Maintain safe electronic and paper records to ensure they are properly filed and easily retrievable 

• Perform ad-hoc projects or any other duties assigned

Requirements

• Hong Kong permanent resident status

• Bachelor’s degree in business administration, language or related discipline

• Higher diploma with formal secretarial training and qualification will also be considered 

• Minimum 2 years’ relevant experience in executive secretary or similar administrative role 

• Previous experience in serving senior management is preferable

• Fresh graduate with good language skills (English, Chinese -Putonghua and Cantonese), and organizational and time management skills will also be considered

• High level of integrity and sensitivity in handling sensitive information

• Excellent command of written and oral English and Chinese (Putonghua and Cantonese) 

• Proficiency in computer skills, including Microsoft Office and Chinese word processing

• Strong communication and interpersonal skills

• Independent, well-organised with strong attention to detail and accuracy