Job Title
Executive Secretary / Assistant
Location
Hong Kong
Deadline
29/11/2024

EXECUTIVE SECRETARY / ASSISTANT

Key Responsibilities

  • Provide administrative support to CEO and senior executives

  • Organize and manage the COO’s calendar, including scheduling appointments, meetings, and travel arrangements

  • Attend meetings, take minutes, and ensure follow-up on action items

  • Prepare reports, presentations, and other documents as required

  • Handle incoming and outgoing correspondence (email, letters, etc.) in a timely manner

  • Handle sensitive or confidential information and documents with utmost confidentiality and discretion

  • Maintain safe electronic and paper records to ensure they are properly filed and easily retrievable 

  • Perform ad-hoc projects or any other duties assigned

Requirements

  • Hong Kong permanent resident status

  • Bachelor’s degree in business administration, language or related discipline

  • Higher diploma with formal secretarial training and qualification will also be considered 

  • Minimum 2 years’ relevant experience in executive secretary or similar administrative role 

  • Previous experience in serving senior management is preferable

  • Fresh graduate with good language skills (English, Chinese -Putonghua and Cantonese), and organizational and time management skills will also be considered

  • High level of integrity and sensitivity in handling sensitive information

  • Excellent command of written and oral English and Chinese (Putonghua and Cantonese) 

  • Proficiency in computer skills, including Microsoft Office and Chinese word processing

  • Strong communication and interpersonal skills

  • Independent, well-organised with strong attention to detail and accuracy

 

We offer a competitive compensation package to the successful candidate. Interested parties, please click “Apply Now” to send full resume with the latest and expected salary package to the Human Resources Department no later than 29 November 2024.

 

Apply now

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Personal Information Collection Statement

Please read the following:

  1. The personal data provided by you will be used by the Greater Bay Airlines Company Limited (the Company) to assess your suitability for the position you are applying for; to verify information provided by you; and, if successful, to facilitate the determination of your remuneration and benefits package.
  2. The completion of all items indicated on the employment application form is obligatory for the further processing of your application.
  3. Your personal data held by the Company will be kept strictly confidential; and will only be disclosed to the authorised persons within the Company for processing your application and/or may be transferred and disclosed to third party service providers including but not limited to the recruitment agencies to assist with the Company’s human resources functions.
  4. Under the Personal Data (Privacy) Ordinance, you have the right to request access to, and to request correction of, your personal data held by the Company. Such request should be made in writing and addressed to:  
    Personal Data Officer
    Human Resources Department
    Greater Bay Airlines Company Limited
    12/Floor, One Citygate, 20 Tat Tung Road,
    Tung Chung, Lantau,
    Hong Kong        
  5. The Company has the right to charge a reasonable fee for the costs related to your request for data access, as permitted under the Personal Data (Privacy) Ordinance.
  6. If you have not been contacted by the Company within 8 weeks of the job posting date, you may consider your application unsuccessful. Your personal data will be kept for a period of 12 months from the job posting date, and will be destroyed thereafter.
  7. If you are invited to attend an interview or a test but are not further contacted by the Company within 8 weeks of your attendance of the interview or test, you may consider your application unsuccessful. Your application and test paper (if applicable) will be kept for 12 months from the date of the last interview or test attended by you, and will be destroyed thereafter.
  8. If your application for employment is successful, your personal data will be transferred to your personal file, to be used by the Company for employment purpose.